HOUSE IN THE WOOD
SUMMER CAMP
PARENT INFORMATION
2008

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INTRODUCTION

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New pick up time to help accommodate parent’s work schedule. We are picking up at Northwestern University Settlement, 1400 Augusta Blvd, Chicago at noon.

The Summer Celebration Show at the end of the summer season has been replaced with the LIT Graduation Banquet. The banquet is open to all current LIT’s and their family by invitation only. There will be no Summer Celebration Show this year. 

New camper health forms. FORM 1 is a white foldout form that is filled out by the parent/guardian and FORM 2 is a single page white form filled out by the doctor. Please bring both forms to the doctor. Both forms must be completely filled out to attend camp. If you need help filling out FORM 1, please contact Adam Perez at 773-278-7471.

Lost and Found. Camper lost and found will travel on the bus back with the campers.  Parents are encouraged to look through the items to find their child’s belongings.  All lost and found not claimed on the day campers return will be given away.  WE DO NOT HOLD LOST AND FOUND!  We encourage you to label your child’s belongings so that staff can ensure all items are packed and none left behind.

Phones, Ipods and Game Boy’s are not allowed at camp. Please make sure your child does not bring these items along with them to camp. Camp House in the Wood is not responsible for any lost or stolen electronics.

Camp Photos are available for sale on the web at www.houseinthewood.org.

You and your family are invited to the Camp Open House during staff training.  The Camp Open House allows your family to visit camp on a Saturday during staff training, meet our staff, tour camp and have lunch with the camp staff. For more info contact Adam Perez 773.278.7471.

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We have devised a full emergency and communications plan for most emergencies. Our staff are trained and drilled on this plan during the summer. We are located in a low traffic area on a dead end street so we rarely have to deal with strangers passing by our camp. Although our buildings are unlocked all day as activities happen, we do a walk around and lock our buildings every night to secure the grounds. Our town of Delavan Police routinely drive by to check on our camp and their response time to an emergency phone call is under 5 minutes.  

Procedure for Picking Up your Child
To ensure the safety of your child, we will require anyone (including you) to give us a “password” before we will release your child.  When you register your child for camp, you will be asked to supply a password.  This password will be noted on our camper list (you may use the same password for all of your children).  If you have a friend or relative pick up your child, make sure you give them the password.  If you forget your password, we will release your child only to the parent who registered the child and we will require identification before we release your child.  

Luggage will need to be verified by a staff person before parents can leave with it.  Staff has a list of the number of bags your child has brought back from camp and all luggage will be clearly marked at camp.  

We want to make sure that you have approved who is picking up your child and this is the easiest way to do it.  We also want to make sure that we send a clear message to strangers that they will have no easy access to our campers.
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For regular departure, please bring your child to the Settlement House at 1400 W Augusta . Please DO NOT drop your child off.  We may have paperwork that you need to sign.  We must make sure that camp has a copy of your child’s Medical Form (Physical) as well as current insurance card or public aid card, and then you will take your child next door to the gym where they will have a Physical Exam Recheck by our Health Director at the Settlement for the first day of departure.  Children will not be allowed to enter the Gym until they have checked in at the Settlement.  Plan to stay until your child has been fully checked in and completed their physical recheck.

Please feed your child breakfast before you arrive at the Settlement.   Since their next meal is a 1:00 p.m. , they often get hungry before they arrive at camp.  Food is NOT allowed on the bus

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When the campers return, they will be taken into the Gymnasium and held there until their parent arrives.  Luggage will be unloaded and lined up against the Settlement fences.  A few staff people will watch your child’s luggage.  

The first thing you should do is to pick up your child.  A staff person will be stationed at the door with a clipboard listing the child’s name and the password.  When you have given us the child’s name and the password, we will release your child.  

Next, find your child’s luggage.  It will have been clearly marked at camp with your child’s name and the number of luggage pieces they brought back with them. Your child may return with an extra bag for dirty clothes. BEFORE YOU LEAVE a staff member must verify your luggage.  Please HELP US with this by checking with a staff member before you leave and by being patient as we check the luggage tags for over 70 campers.

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Valerie Wright (known as Ms. Val) is the Camp Director at House In The Wood. She has worked at House In The Wood for 23 years. Before coming to House In The Wood, Val spent many summers as both camper and staff at a various camps. Val has a degree in elementary education and has concentrated her study in outdoor environmental education. She continues to keep up with the latest developments in camping by attending conferences and seminars. Val lives at camp mid May through mid September and many weekends. Val takes an active part in the summer program season and she’s usually found in the camp office. She can be reached year around at her office 414-329-7585 or summer at camp 262-728-2752. She is also available year around by e-mail at hitw@execpc.com.      

Adam Perez is the Associate Director at House In The Wood.  This is Adam’s third summer at House In The Wood as the Associate Director. He has spent more than twenty years as both staff and camper at House in The Wood. He organizes the summer programs and camper discipline. Adam is dedicated to making sure your child has a safe and fun summer session.  Adam is a full time, year around staff member.  You can reach him off season at the Settlement number 773-278-7471 ext 179 or talk with him during the summer at 262-728-2752. He is also available year around by email at aperez@nush.org.

We hire twenty summer cabin counselors and program staff and ten administrative, office, health and kitchen support staff. Our staff training last 2 weeks and includes information on our camp, working with children, first aid/CPR certification, training in program activities, emergencies and safety response and procedures. All of our counselors are mature men and women who have excellent qualifications and are dedicated to providing a mentally and physically, safe and fun camping environment for your child. Each counselor is responsible for seeing that the campers’ experience camp in a way that nurtures a sense of well being, a liking for out-door living, and skills in health and safety practices. Our counselors are employed on the basis of their interest in children and their ability to share new skills with campers.

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Your child is required to have a doctor’s exam no earlier than 12 months before arriving at camp--this means no earlier than June 2004 (your own doctor’s health form is acceptable).  If you use your own health form, we need a health history update (the Settlement yellow form) filled out by the parents no earlier than 30 days prior to camper departure.  If you use the Settlement’s green health form, please plan to fill out the first 3 pages of that form.  

A parent should accompany the child to the examination who has knowledge of the child’s medical history.  The doctor sometimes asks questions regarding your child’s medical history.  

A Health History and Examination form will be provided to you at the time of your registration.  It is extremely important that these forms are completely filled out by the parent and doctor (including history of immunizations).  Our medical staff depend on this information when making decisions regarding your child’s health.  All information remains confidential.  Information is not used to exclude your child but to help make their stay safe and healthy.  

A brief physical re-check will take place when they arrive at camp.  Those campers with sore throats, fevers, open wounds, injuries, etc., will not be allowed to stay at camp.  If you are unsure if your child is well enough to go to camp, please ask the camp staff.  Please plan to be with your child on the morning of departure in the event that he or she is not permitted to leave because of medical reasons.

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It is the policy of the camp that we will not accept or administer any medication for children at camp unless we have signed authorization and instructions from the child’s Doctor. Children should bring no medications including aspirin, cough medicine, vitamins, etc. to camp unless it is accompanied by written instructions from the Doctor.  The Doctor must also indicate why the medication is prescribed.  Please send enough medication for the entire 12 day stay.  Please send the medication in its original bottle with the prescription label on the bottle.  If your child has an inhaler, please send it with them to camp even if they haven’t had an asthma attack recently.

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Special Diets. Most of our campers will find enough variety in our daily menu to eat well. We can accommodate most food allergies with little modification of our daily menu. If your child has a long list of food allergies or foods they cannot eat, please talk with the person who registered your child before your child comes to camp. If your child has food allergies or cannot eat certain foods, make sure that you include this information on the health form and the camper information sheet.  

Special Needs and Problems. If your child has special needs or special problems, please talk with the person who registered your child before your child comes to camp. We would like your child’s experience at camp to be a successful one. We can accommodate many special needs but it is best for the child if we have full information before they arrive at camp. Please inform us about your child’s problems like bedwetting so that we can help your child avoid embarrassment in their cabin.

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Experience has shown that children learn more and have more fun at camp if they are able to live, play, and work with other children in the same age range and ability.  The camp staff will ensure that your child is in the cabin group that will give the most beneficial camping experience.  

Each cabin group consists of seven to nine campers and an adult counselor. Our Leaders In Training teen leadership program campers are also housed in the cabins and are a big help with the younger campers.

The cabins are located conveniently in the central part of the camp, together with the dining hall, health house, and other camp buildings.  Each cabin is outfitted with running water and a restroom.  Shower facilities are maintained in a central location as well as private showers in some cabins.  

Camp operates on a scheduled basis, detailing times for wake up, eating, activity periods, and lights out.  Campers are expected to participate in the clean up of their sleeping and activity areas.

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The camp maintains a central kitchen, dining hall and qualified kitchen staff for the preparation of meals.  The menus are carefully planned to insure proper nutrition as well as tasty and satisfying meals.  Daily scheduled meals include: Breakfast, lunch, afternoon snack, dinner, evening snack.  

Certified lifeguards supervise all swimming and waterfront activities.  The latest approved safety procedures are used in our water and swimming programs.  

Our health officer administers minor first aid treatment for campers.  Emergency medical treatment is available in the surrounding community for more serious injuries should they be needed. A nurse visits camp daily and is on call at all times for the camp.  Our doctor is also available for immediate consultation.  You will be informed if your child visits the doctor, spends the night in the health house or has any other health problems beyond the normal bumps and bruises every child experiences as they grow. In the event of a serious or communicable illness, the child will be brought home immediately.

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Please make sure that your child brings the personal items necessary for keeping dry and warm since the camp does not provide personal supplies.  

Your child should bring the following to camp:

BEDDING AND LINEN

ONE BED SHEET OR TWO
ONE PILLOW CASE
TWO BLANKETS OR SLEEPING BAG (PREFERABLY)
TWO BEACH TOWELS
THREE BATH TOWELS
TWO WASH CLOTHS
ONE LAUNDRY BAG

The majority of activities at camp take place outside and as such, clothing will get dirty.  Please bring clothing that can be easily cleaned.  

CLOTHING - This is for a two week camp session.  Please adjust amount of clothing for one week session.

ONE JACKET
ONE LONG SLEEVE SWEATSHIRT OR SWEATER
FOUR PAIRS OF SLACKS
EIGHT PAIRS OF SHORTS
ELEVEN CHANGES OF UNDERWEAR
EIGHT SHIRTS OR BLOUSES
ELEVEN PAIRS OF SOCKS
ONE BATHROBE
TWO PAIRS OF PAJAMAS (ONE WARM & ONE SUMMER)
ONE BATHING SUIT
ONE BATHING CAP
ONE PAIR BEACH SANDALS OR TONGS
ONE RAINCOAT OR RAIN PONCHO
ONE PAIR GYM SHOES
EXTRA PAIR SHOES
 “NICE” OUTFIT FOR “LAST NIGHT DINNER”  

MISCELLANEOUS
FLASHLIGHT, EXTRA BATTERIES
COMB
TOOTHPASTE AND TOOTHBRUSH
BAR OF SOAP
SHAMPOO/CONDITIONER
PENCILS, PAPER, ENVELOPES
STAMPS
INSECT REPELLENT (OFF, CUTTERS, SKIN-S0-SOFT) NO SPRAY BOTTLES
SOAP BAR CONTAINER
EXTRA EYE GLASSES IF AVAILABLE
SPORT STYLE GLASSES HOLDER (so glasses can’t fall in water during boating)

NOTE: Spending money is not needed at children’s camp.  Please do not bring any paper or coin money to camp.  

All clothing and equipment should be clearly labeled with the name of your child in permanent marker or with name tapes.  The camp will not be responsible for lost articles.  All toilet articles must be in plastic, not glass containers.  

PACK ALL OF YOUR CHILD’S CLOTHING AND PERSONAL BELONGINGS IN ONLY ONE SUITCASE OR DUFFLE BAG.  BEDDING MAY BE PACKED SEPARATELY.

PLEASE PUT A LABEL ON YOUR CHILD’S LUGGAGE.  

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Do not let your child bring the following items:  

Irons, TV, phones, beepers, musical instruments, cigarettes, radios or CD players, gum, hair dryers, electric curlers, knives, firecrackers, matches, soda or snacks.   Do not bring valuable or irreplaceable items to camp.   

The camp staff upon arrival will collect any of these items and return them on the last day of camp.

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There are four ways to stay in touch with your child while at camp:

• One-way E-mail
• Fax
• Letters
• Daily Photos on our website

You are encouraged to contact your child while he/she is at camp.  Our experience has shown that twice a week would be good.  Children should be encouraged to have a good time at camp.  The best letters are ones in which parent’s mention some news about the people the campers knows and love at home.

One-way e-mail - Use Bunk Mail (see below) or call camp for instructions.

Fax - Our summer fax number is 262-728-4015. We will deliver your fax to your child during mail call.

Letter –When mailing a letter, plan to allow 2 to 3 business days for mail to get to camp:

 (Your child’s name)
House In The Wood
3300 Bay Road
Delavan, Wisconsin 53115

Photos on the Website:

1)      Go to our website www.houseinthewood.org

2)      Click the flashing “Camp Photos and More” button (if you can’t find the button, go to www.houseinthewood.bunk1.com instead)

3)      Click the “Register Now” Button

4)      Enter your Pre-Approved Registration Code: CALL CAMP FOR CODE and fill out all the information.

5)      Purchase Bunk Note Credits (if you want).  You will need a credit card.

6)      View camper pictures and send an email to your camper! 

To view pictures, follow instructions above and click on the Photo Gallery Button.  There is no cost to view photos.  You can purchase prints if you would like of your favorites! 

To send a Bunk Note, follow above instructions, and click on the Bunk Notes Button. 

If you have questions or problems, call Bunk 1 @ 1-800-216-9472 or go to www.bunk1.com/template/contact_form/asp

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We ask that you do not send food to your child unless it is to celebrate a birthday or special occasion.  If you do send a package, please wrap it carefully.

All boxes of food which do arrive will be delivered to your child’s counselor who will be responsible for helping your child share it with cabin mates at an appropriate time.

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Typically, children are released from camp only in the event of an emergency.  If an emergency occurs, please contact Northwestern University Settlement at (773) 278-7471 or House In The Wood at (262) 728-2752.  Your cooperation in this matter is appreciated.  Children will be released from camp only to the parent or guardian who originally registered the child for camp or an adult who has the appropriate password.

We strongly discourage children leaving camp during a session.  If you child needs to leave camp for any other reason (school exams, wedding, parties) please check with us before camp starts.  Your child may not be able to go to camp that session. Parents are responsible for picking up their child at camp.

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Our camp fees are on a sliding scale according to family size and income for families in Chicago.  Families who do not pay the full fee receive a scholarship from the North Shore Board at Northwestern University Settlement.

Thanks to the scholarship support of the North Shore Board, House in the Wood is one of the only camps with the ability to provide sliding fee scales to families.

All fees are due in full no later than two weeks prior to the start of your child’s session.  If fees are not paid on time, we will assume you have canceled and a camper on our waiting list will be called in to go to camp in place of your child.  Camp fees paid are fully refundable (except the $30.00 registration fee) only if cancellation notice is given at least two weeks prior to the start of your child’s session at camp.

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Dear Campers and Parents:

Please read and discuss this page together.  We want you to feel comfortable when you come to camp for the first time.  If you have any questions, please call the Settlement.

Where will I live and sleep?
You will live in a wood cabin.  The cabin has a large main room with beds and dressers, a bathroom with toilets and sinks, and a counselor’s room.  Cabin groups use the shower house located a few steps away from their cabin.  You will have a bed of your own and a dresser next to your bed for your clothes.  Other clothes can be kept under the bed or hung on a hook above your bed.  Wet clothes are hung outside on the clothesline to dry.  The large main room has eleven beds.  Some beds are bunk beds.  There is also space in the center of the cabin to sit on the rug and play board games.

Your counselor also has a room in the cabin.  Sometimes you may have four counselors in your cabin.  You may also have LIT’s in your cabin.  LIT’s are our special teen campers.  They will help you while you are at camp.

At night, when you go to bed, your counselor will tuck you in your cozy bed, turn off the lights and then read you a story.  Your counselor will stay in the the cabin. Sometimes, it is scary at night.  It is darker at camp than it is in Chicago.  And sometimes, the animals, like raccoons, frogs and bugs make strange scary noises.  Your counselor will be there to make sure you are safe.  We always keep a light on at night in the bathroom so that you can see.

What will I eat?
You will eat three meals and two snacks a day.  Food is served “Family Style” which means that the kitchen serves food in bowls and on plates.  Cabin mates then pass the bowls around and everyone puts some on their own plates. If you are still hungry, the kitchen will give your table seconds. We have many good cooks in our kitchen. Meals are different each day.  Some meals for lunch and dinner are: hamburgers, hotdogs, barbecue chicken, pizza, ham, meatballs, submarine sandwiches, soup, grilled cheese sandwiches, turkey and fixings, and tacos.  At lunch, we always have bread, peanut butter, and jelly; and at dinner we always have a salad bar.  Our breakfast may have: juices, fruit, pancakes and sausage, French toast, scrambled eggs, toast, muffins, or hot cereal.  We always have cold cereal as well.  Snacks in the afternoon are usually sweet.  Snacks in the evening are always fresh fruit and water.

Before the meal, we always sing a short song.  After the meal, cabin groups clean up their own tables.  They take the dishes to the kitchen, wipe off the tables and benches and sweep underneath their tables.  At breakfast and lunch, cabin groups sit together.  At dinner, you “sit-where-you-want” in the dining hall.

Who will take care of me?
You will have at least two counselors.  If you are in our youngest cabin you may have three counselors.  One or maybe two counselors live in the cabin with you.  Your counselor will help you get to know your cabin mates, show you where everything is, tell you what you will be doing and help you be happy at camp.  If you hurt yourself or you feel sick, you will visit the health house where the health counselor will help you.  If you get in trouble at camp, you will visit the office where Ms. Val or Ms. Toni will talk with you to work out your trouble.  There are other counselors at camp to help you do other things as well.  You will never be left alone.  A counselor will always be nearby to help you if wanted.

Who will be my friends?
You will be in your cabin with ten other boys or girls your age.  You may already know some of the boys or girls from the Settlement or your neighborhood.  Other boys and girls will be new to you.  The very first day, your counselor will play games with you so that you will get to know your cabin mates.  Some of the boys or girls you meet may become your best friends while at camp.  Your cabin counselor will make sure that all cabin mates work to get along in their cabin group.  If you have a friend or family at camp that isn’t living in your cabin, you will see him or her many times a day at free times and all-camp activities.  Remember, every one in your cabin was once a new camper just like you.

What will I do?
You will have a fun-filled day from the minute you get up at 7:00 in the morning until you go to bed.  Our youngest cabins go to bed at 9:00 and our older cabins go to bed at 10:00. During the day, you will have many activities with your cabin group.  You will go to swim lessons in our big lake to learn how to swim better.  You will learn how to use our boats.  We have rowboats and paddleboats for our youngest campers.  We have canoes, kayaks, and sailboats for our older campers.  You will attend a nature activity and visit with the bunnies at the nature center.  You will also go on walks to look at birds with binoculars, find animals, look at the plants and explore the lake.  You will go to a crafts activity.  Your cabin will learn new crafts.  All cabin groups also get to cookout one meal over a real fire and sleep overnight in a tent that they just learn to put up themselves.  When you tent out, you will also roast marshmallows over a fire and go on a nightwalk with your flashlights.  The stars at camp are very beautiful and on a clear night you can see the Big Dipper in the sky.  Each cabin group also gets to decide what they want to do together.  Sometimes the cabin decides to swing on the tire swing, go for a walk, have a picnic, play basketball, volleyball or soccer or just hang out in the their cabin.

You will do other activities as well.  Every day you have free swim, where you can decide what you want to do in the water.  Morning games are fun.  Everyone plays a huge game together using the entire camp.  You will have a hobbytime period where you choose what you want to do from five different choices like arts and crafts, basketball, soccer, running, cooking, or drama.  You will also have free time every day when you get to decide what you want to do.  In the evening, you will do an activity with everyone at camp.  Activities include things like: campfires with singing and laughter, drama like performing a fractured fairy tales, movies with popcorn and soda, art fairs, and Christmas in Summer.

Sometimes we have special days.  Sunday, you get to sleep an extra hour and you have free time almost all day!  You will also be in our variety show on Sunday.  You and your cabin mates entertain us with your best act in singing, dancing, comedy or drama.  On our last day we have a special theme and you will get to do special activities.  In the evening, you will have a social hour and a formal dinner where everyone dresses up and puts their best manners on.

Of course, it’s not all playing at camp.  You and your cabin mates will be responsible for keeping your cabin clean.  Not only will you make your own bed and straighten your belongings, but you will clean your cabin as well.  Your cabin counselor will teach you how to clean the bathroom and sweep and mop the floors.  Everyone will have a chance to do all of the different jobs in the cabin.  Your cabin group will also be responsible for cleaning an area of camp that everyone uses like shower house, the dining hall, the recreation hall, or the pavilion, where we meet for singing and picnics.

You will also take daily showers and brush your teeth.  Every day you will have a rest period in your cabin.  This will give you some quiet time to talk to your cabin mates, write letters, read, or nap.

Suppose I miss my family?
Everybody misses his or her family and friends.  You may also miss your pets, toys, house and favorite food.  Sometimes when the missing is very bad, you may feel like crying.  It helps to remember that your family wanted you to come to camp to play, meet new friends, and have fun in a safe place.  You can take your mind off “missing” by having a good time at camp with your new friends.  You may still miss people or things but it won’t feel so bad.  I hope you have a good time at camp. 

Take care, Ms. Val.

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• Read the letter “To Campers and Parents from the Director” above with your child and discuss it together.  If you can find other books about going to camp, read those together as well.  Ask the librarian at the public library.  Maybe the librarian can find Off to Camp (Pravada, Weiland, 1990) or Pink and Rex Go to Camp (Howe, 1992).  These are very realistic books about going to resident camp. 
   

• Talk with other parents or campers about going to camp.  Many children in the Settlement neighborhood have been to camp.
   

• It may help if your child gets to help pick out his/her own clothes; help with the packing; and learn to make the bed, set the table and use a broom.
   

• Try to problem-solve with your child about problems that may come up.  Ask them “What if you lose your swim towel?  What will you do if you don’t feel well?”  Discuss the options and help your child decide which one would work best.
   

• You may be able to practice with your child how to respond to camp situations by role playing as the counselor or other camper.
   

• Many parents hear about “homesickness”.  Homesickness is a very normal process of adjusting to being away from family and friends.  It may help your child if they discuss their feelings when they left home to go to school, spent the night at a friend’s house, or were left alone at home for the first time.  The feelings your child had were natural, normal and didn’t last too long.  This is usually the same experience they will have at camp.
   

• Parents should encourage their child to write home if they feel sad.  Remember too that the letter you get 3 to 4 days later may not still be true.  Please do not tell your child that they will be allowed to call home.  We do not usually allow campers to phone home.  If your child is having a particularly difficult time adjusting to camp, we will call you from camp to talk with you about it.
   

• You may also need to prepare yourself for the separation when your child leaves for camp.  You may find yourself experiencing mixed feelings of pleasure and sadness. Many parents have told me that they sometimes think that they had more trouble adjusting to their child’s absence than the child.  Be assured that House In  The Wood is a well-run camp where your child will be closely supervised and will participate in a wide variety of fun activities suitable for their age and ability.
   

• And lastly, remember that if you have concerns about your child, you can call camp.  They will be able to check with the counselor concerning your child (262) 728-2752.
  
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We have Environmental Briefings at camp. These are our safety rules and guidelines. We cover these the first two days of camp. On the first day of camp, the cabin group discusses their own living together rules and the consequences for breaking these rules. These are signed by the campers and posted in the cabin.

Following are some of our behavior expectations for our campers:

--That you will participate in activities.

--That you will deal with problems in the cabin using the way you were taught by your counselor.

--That you will respect the camp property and participate in clean up.

--That you will respect the staff and other campers.

--That you will follow the camp rules designed for your safety. 

The key to our camper discipline involves our campers taking responsibility for their own behavior. Then with the help of either staff or the disciplinarian, they come up with their own solution to the problem. We always talk with our campers to find out if there is something causing problems that we don’t know about. We also use time outs and work projects as a means to give our campers time to reflect on the problem. 

At the end of camp, we ask staff for LIT (Leader in Training) recommendations for our campers. Any child in camp can be recommended for the LIT program. Campers are recommended for their exceptional behavior, participation and ability to get along well with other campers. Only those campers who are 13 can sign up for the LIT program. 

Occasionally we need to send a child home for disruptive behavior. You will have a chance to speak with your child before we make the decision to do this. If a child is sent home early for behavior, we do not refund fees and your child will not be able to attend the following summer. 

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