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How to Rent House In The Wood
Once you decide to rent, the group leader can ensure smooth sailing by following the steps below:
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Retreat Reservations
When a group first reserves a date, a confirmation form is faxed,
e-mailed or sent to the group leader. Please review the confirmation
form for accuracy. A $50.00 non-refundable booking fee is due within two
weeks to confirm the reservation. On receipt of this, a contract will be
issued.
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The Contract and Deposit
After receiving the contract packet, the group leader should read the
contract agreement carefully to understand the group's obligations and
to make sure everything is correct (meals, times of arrival and
departure, etc.). Especially note the cancellation policy, which
normally allows for return of deposit, except for the $50.00 booking
fee, up to 60 days prior to the retreat. If there are any questions or
changes, call House In The Wood. There is a deposit of $250.00 due when
you return the contract.
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Return the Contract
Sign and return both copies of the contract, along with the deposit and
your certificate of insurance, by the date shown on the
contract--usually about one month after its receipt. We will sign and
mail one copy back to you.
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Declaring Attendance
Seven days prior to the retreat's starting date, the group must “Declare
Attendance”. This can be done over the phone or by e-mail. This declares
your anticipated attendance. The group is then responsible for full
payment of this number or the actual attendance whichever is higher.
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Special Requests
Please give us seven days notice if you have any special request for:
- Food Service (vegetarian or other dietary needs)
- Housing
- Meeting Space
- Linen and Towel Service
- Disability Needs
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| 6: |
Camp Policies
Before arrival, be sure to inform all participates of camp policies
regarding the use of alcohol, quiet hours, and others listed on the
"Camp Policies" form in your contract packet, along with the
directions to House In The Wood. It is a good idea to furnish the camp
policies to each individual.
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Check In Times
Please ask individuals to not arrive before your group's scheduled check
in time for housing and meeting space, as contracted. When your guests
arrive before their accommodations are available, it is inconvenient for
them to have to wait and starts you retreat on a less than desirable
tone.
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